Welcome to Recru-X HR Management System
Select any section from the menu to explore its features in detail.
System Dashboard
System Dashboard
Introduction
System Overview
Recru-X HR Management System is a comprehensive solution designed for international
recruitment agencies and human resource departments managing overseas employment. It streamlines the entire
recruitment process from candidate sourcing to deployment and financial management.
Key Benefits
The system provides numerous benefits for recruitment agencies:
- Streamlined Recruitment Process: Manage the entire candidate journey from application to
deployment
- Multi-Country Support: Handle recruitment for different countries and trades
- Integrated Financial Management: Complete accounts and payment tracking
- Real-time Reporting: Access comprehensive reports for business intelligence
- Secure User Management: Role-based access control for different team members
Purpose
This system was designed to solve common challenges in international recruitment:
- Manual candidate tracking and follow-up
- Complex mobilization processes
- Financial management across multiple projects
- Lack of integrated reporting
- Difficulty managing multiple agencies and references
- Compliance and documentation challenges
It provides a unified platform for managing all aspects of international recruitment operations,
from candidate sourcing to financial reconciliation.
Technology Stack
The system is built with:
- Backend: Laravel PHP framework
- Frontend: Bootstrap, JavaScript, jQuery, AJAX
- Database: MySQL
- Security: Role-based access control, data encryption
Technology Stack Diagram
Unified Dashboard
All key functions accessible from one central dashboard:
- Project management and tracking
- Candidate pipeline visualization
- Financial overview
- Reporting and analytics
Dashboard
Demo Access
Use the following credentials to explore the live demo of our HR Management System.
Admin Login
Admin Login
- URL: [System URL]
- Email: admin@eastwesthr.com
- Password: Demo@123
Recruiter Login
Recruiter Login
- URL: [System URL]
- Email: recruiter@eastwesthr.com
- Password: Demo@123
System Features
Recruitment Process Management
Complete control over the recruitment lifecycle:
- Project creation and configuration
- Trade and agency management
- Candidate sourcing and tracking
- Interview scheduling and results
- Mobilization process management
- Document management (passport, visas, etc.)
Financial Management
Comprehensive financial tracking and accounting:
- Candidate payment tracking
- Expense management
- Voucher system (payment, receipt, journal)
- Accounts receivable and payable
- Ticketing and aviation cost management
- Financial reporting and reconciliation
Financial Workflow
Reporting & Analytics
Comprehensive reporting capabilities:
- Candidate follow-up reports
- Financial statements (balance sheet, trial balance)
- Project status reports
- Agency and reference performance
- Mobilization progress tracking
- Custom report generation
Back Office Setup
Project Management
Complete project setup and configuration:
- New Project Creation: Set up new recruitment projects
- Trade Quantity Management: Define required positions
- User Assignment: Assign team members to projects
- Status Management: Track project progress
- Project Configuration: Customize project parameters
Project Setup Flow
Mobilization Setup
Configure mobilization processes:
- Mobilization Steps: Define sequential mobilization steps
- List Management: Organize and sort mobilization lists
- Dependency Tracking: Manage step dependencies
Mobilization Setup Flow
Master Data Management
Centralized management of system data:
- Trade Management: Define and manage job trades
- Agency Management: Register and track recruitment agencies
- Reference Management: Manage candidate references
- Passport Form Management: Standardize documentation
Data Structure
CV Bank Management
General CV Bank
Central repository for all candidate profiles:
- Store and organize candidate CVs
- Search and filter capabilities
- Candidate profile management
- Skills and qualification tracking
Project-wise CV Management
Specialized CV handling for specific projects:
- Project-specific candidate pools
- Interview status tracking
- Candidate shortlisting
- Progress monitoring
Candidate Pipeline
Mobilization Process
Step Approval Process
Structured mobilization workflow:
- Sequential step completion
- Approval workflows
- Document verification
- Status tracking
Mobilization Steps & Approval
Workflow
Flight & Deployment
Final deployment processes:
- Flight scheduling and management
- Travel document verification
- Final clearance procedures
- Deployment confirmation
Deployment Process
Accounts Module
Accounts Configuration
Comprehensive financial system setup:
- Chart of Accounts: Define account structure
- Collectable Accounts: Configure receivable accounts
- Account Selection: Flexible account mapping
Accounts Structure
Candidate Financial Management
Complete financial tracking for candidates:
- Candidate Information: Financial profiles
- Amount Received: Payment tracking
- Amount Refund: Refund processing
- Amount Transfer: Fund transfers
- Collectable Management: Receivable tracking
- Flight Entry: Travel cost management
Voucher System
Comprehensive voucher management:
- Payment Voucher: Expense tracking
- Receive Voucher: Income recording
- Bank Transactions: Bank payments and receipts
- Journal VoucherAdjustment entries
- Voucher Printing: Document generation
Voucher Workflow
Comprehensive Reporting System
Powerful analytics and reporting tools to monitor recruitment operations and financial performance.
Financial Reports
Complete financial analysis and statements:
- Opening Balance: Period beginning balances
- Trial Balance: Account balance verification
- Receipt & Payments: Cash flow tracking
- Cash Book: Daily cash transactions
- Bank Book: Bank account reconciliation
- Balance Sheet: Financial position statement
- Accounts Payable/Receivable: Outstanding amounts
Recruitment Reports
Monitor recruitment pipeline and performance:
- Worker Follow-up: Candidate progress tracking
- Candidate List: Complete candidate database
- Flight Report: Deployment status
- Amount Status: Financial position per candidate
- Reference List & Ledger: Agency performance
- Candidate Ledger: Individual candidate tracking
Recruitment Analytics
Management Reports
Executive insights and business intelligence:
- Full Report: Comprehensive operational overview
- Collectable Income/Expense: Revenue and cost analysis
- Cash/Bank Position: Liquidity status
- Amounts Less: Discount and deduction tracking
- Candidates Advance: Advance payment monitoring
Administrative Module
User Management
Complete control over system access:
- User Creation: Add new system users
- Identity Verification: Secure email verification
- User Access Control: Administrative and accounts access
- User Listing: Manage all system users
- Profile Management: Edit and update user profiles
Security Structure
System Configuration
Customize system behavior and appearance:
- Menu Shorting: Customize navigation
- Back Office Setup: System-wide configuration
- Company Profile: Organization details
- Designation Setup: Position management
- Job Area Configuration: Work category setup
- Currency Setup: Multi-currency support
System Configuration
About the System
Recru-X HR Management System was developed for recruitment agencies managing international placements,
providing a complete solution from candidate sourcing to financial management.
Technical Details
Developed using modern technologies:
- Backend: Laravel PHP framework
- Frontend: Bootstrap, JavaScript, jQuery, AJAX
- Database: MySQL with optimized queries
- Security: Role-based access control, data encryption
- Reporting: Comprehensive analytics and export capabilities
System Components
Special Features
Unique capabilities that set our system apart:
- Edit Transaction: Flexible financial adjustments
- Multi-country Support: Handle diverse international requirements
- Integrated Accounts: Seamless financial and operational data
- Real-time Updates: Instant status changes and notifications
- Customizable Workflows: Adapt to your specific processes
Version 1.0 –