Recru-X HR Management System Catalog

Welcome to Recru-X HR Management System

Select any section from the menu to explore its features in detail.

System Dashboard

Introduction

System Overview

Recru-X HR Management System is a comprehensive solution designed for international recruitment agencies and human resource departments managing overseas employment. It streamlines the entire recruitment process from candidate sourcing to deployment and financial management.

Key Benefits

The system provides numerous benefits for recruitment agencies:

Streamlined Recruitment Process: Manage the entire candidate journey from application to deployment
Multi-Country Support: Handle recruitment for different countries and trades
Integrated Financial Management: Complete accounts and payment tracking
Real-time Reporting: Access comprehensive reports for business intelligence
Secure User Management: Role-based access control for different team members

Purpose

This system was designed to solve common challenges in international recruitment:

Manual candidate tracking and follow-up
Complex mobilization processes
Financial management across multiple projects
Lack of integrated reporting
Difficulty managing multiple agencies and references
Compliance and documentation challenges

It provides a unified platform for managing all aspects of international recruitment operations, from candidate sourcing to financial reconciliation.

Technology Stack

The system is built with:

Backend: Laravel PHP framework
Frontend: Bootstrap, JavaScript, jQuery, AJAX
Database: MySQL
Security: Role-based access control, data encryption

Technology Stack Diagram

Unified Dashboard

All key functions accessible from one central dashboard:

Project management and tracking
Candidate pipeline visualization
Financial overview
Reporting and analytics

Dashboard

Demo Access

Use the following credentials to explore the live demo of our HR Management System.

Admin Login

URL: [System URL]
Email: admin@eastwesthr.com
Password: Demo@123

Recruiter Login

URL: [System URL]
Email: recruiter@eastwesthr.com
Password: Demo@123

System Features

Recruitment Process Management

Complete control over the recruitment lifecycle:

Project creation and configuration
Trade and agency management
Candidate sourcing and tracking
Interview scheduling and results
Mobilization process management
Document management (passport, visas, etc.)

Financial Management

Comprehensive financial tracking and accounting:

Candidate payment tracking
Expense management
Voucher system (payment, receipt, journal)
Accounts receivable and payable
Ticketing and aviation cost management
Financial reporting and reconciliation

Financial Workflow

Reporting & Analytics

Comprehensive reporting capabilities:

Candidate follow-up reports
Financial statements (balance sheet, trial balance)
Project status reports
Agency and reference performance
Mobilization progress tracking
Custom report generation

Back Office Setup

Project Management

Complete project setup and configuration:

New Project Creation: Set up new recruitment projects
Trade Quantity Management: Define required positions
User Assignment: Assign team members to projects
Status Management: Track project progress
Project Configuration: Customize project parameters

Project Setup Flow

Mobilization Setup

Configure mobilization processes:

Mobilization Steps: Define sequential mobilization steps
List Management: Organize and sort mobilization lists
Dependency Tracking: Manage step dependencies

Mobilization Setup Flow

Master Data Management

Centralized management of system data:

Trade Management: Define and manage job trades
Agency Management: Register and track recruitment agencies
Reference Management: Manage candidate references
Passport Form Management: Standardize documentation

Data Structure

CV Bank Management

General CV Bank

Central repository for all candidate profiles:

Store and organize candidate CVs
Search and filter capabilities
Candidate profile management
Skills and qualification tracking

Project-wise CV Management

Specialized CV handling for specific projects:

Project-specific candidate pools
Interview status tracking
Candidate shortlisting
Progress monitoring

Candidate Pipeline

Mobilization Process

Step Approval Process

Structured mobilization workflow:

Sequential step completion
Approval workflows
Document verification
Status tracking

Mobilization Steps & Approval Workflow

Flight & Deployment

Final deployment processes:

Flight scheduling and management
Travel document verification
Final clearance procedures
Deployment confirmation

Deployment Process

Accounts Module

Accounts Configuration

Comprehensive financial system setup:

Chart of Accounts: Define account structure
Collectable Accounts: Configure receivable accounts
Account Selection: Flexible account mapping

Accounts Structure

Candidate Financial Management

Complete financial tracking for candidates:

Candidate Information: Financial profiles
Amount Received: Payment tracking
Amount Refund: Refund processing
Amount Transfer: Fund transfers
Collectable Management: Receivable tracking
Flight Entry: Travel cost management

Voucher System

Comprehensive voucher management:

Payment Voucher: Expense tracking
Receive Voucher: Income recording
Bank Transactions: Bank payments and receipts
Journal VoucherAdjustment entries
Voucher Printing: Document generation

Voucher Workflow

Comprehensive Reporting System

Powerful analytics and reporting tools to monitor recruitment operations and financial performance.

Financial Reports

Complete financial analysis and statements:

Opening Balance: Period beginning balances
Trial Balance: Account balance verification
Receipt & Payments: Cash flow tracking
Cash Book: Daily cash transactions
Bank Book: Bank account reconciliation
Balance Sheet: Financial position statement
Accounts Payable/Receivable: Outstanding amounts

Recruitment Reports

Monitor recruitment pipeline and performance:

Worker Follow-up: Candidate progress tracking
Candidate List: Complete candidate database
Flight Report: Deployment status
Amount Status: Financial position per candidate
Reference List & Ledger: Agency performance
Candidate Ledger: Individual candidate tracking

Recruitment Analytics

Management Reports

Executive insights and business intelligence:

Full Report: Comprehensive operational overview
Collectable Income/Expense: Revenue and cost analysis
Cash/Bank Position: Liquidity status
Amounts Less: Discount and deduction tracking
Candidates Advance: Advance payment monitoring

Administrative Module

User Management

Complete control over system access:

User Creation: Add new system users
Identity Verification: Secure email verification
User Access Control: Administrative and accounts access
User Listing: Manage all system users
Profile Management: Edit and update user profiles

Security Structure

System Configuration

Customize system behavior and appearance:

Menu Shorting: Customize navigation
Back Office Setup: System-wide configuration
Company Profile: Organization details
Designation Setup: Position management
Job Area Configuration: Work category setup
Currency Setup: Multi-currency support

System Configuration

About the System

Recru-X HR Management System was developed for recruitment agencies managing international placements, providing a complete solution from candidate sourcing to financial management.